Version 1.2.1
Last Updated October 17, 2025
Welcome to the Polaris RFx Platform (the “Site”), which is operated by Polar Energy Consulting, Inc. (“Polar”). Any person visits or uses the Site or Service (defined below), including those who register with intent to submit non-binding bids and/or offers to third-parties through this Site (“Bidders”), must accept the terms and conditions set forth in this Terms and Conditions for Use of Service Agreement (“User Agreement”) declaration without change or alteration.
All access to the Service, including access via mobile devices, is covered by and subject to this Agreement.
PLEASE NOTE THAT WHEN YOU ACCESS THE SITE, INCLUDING IF YOU REGISTER FOR AN ACCOUNT ON THE SITE, YOU AGREE TO BE BOUND BY ALL THE TERMS AND CONDITIONS CONTAINED IN THIS USER AGREEMENT.
The Site provides a hosted service that provides virtual venue for Bidders to submit non-binding bids and/or offers for the consideration of specified third-parties via structured bid or offer collection events (the “Service”).
The Service is offered through the Site accessible via https://www.polarisrfx.com/. Polar reserves the right at any time to modify or discontinue, temporarily or permanently, the Service (or any part thereof) with or without notice.
You agree that Polar shall not be liable to you or to any related third party for any modification, suspension or discontinuance of the Service.
Polar and its software provider is responsible for the operation of the Site and Service. Polar has no involvement in any transaction(s) entered into as a result of activities within the Site or Service, except that as a service to introduce the Bidders and third-parties (third-parties are referred to as “Customers”) that may elect to engage in transaction(s) as a result of activities performed within the Site or Service.
Polar and its Customers do not make any representation or warranty, express or implied, about the accuracy, completeness, or currentness of the information provided in support of the Service or any related materials.
Polar has no obligation to update or correct any information and is not responsible for any errors, omissions, or the use of this information by any Bidder. Each Bidder is expected to perform its own review and analysis of all information related to this Service and the associated bid or offer collection events (bid and offer collection events are herein referred to as “RFX” or “RFXs”).
By submitting a bid or offer through this Service, each Bidder agrees that Polar, its employees, officers, agents, Customers, and consultants will not be liable for any loss, cost, or claim arising from this Service.
Polar and its Customers may, at their discretion, modify, suspend, or cancel any RFXs or the related pricing events at any time in whole or in part, for any reason, without incurring any liability. All costs associated with preparing and submitting bids or offers are the sole responsibility of the Bidder.
RFXs hosted on the Site may have established fees to be owed and payable by Bidders to Polar in the event Bidder and Customer duly execute definitive agreements as a result of use of Service (“Transaction Fees”). Any applicable Transaction Fees will be clearly stated within hosted RFXs with defined fee payment terms and payment requirements.
As Transaction Fees and associated payment terms will vary across RFXs, Bidders must thoroughly review, acknowledge, and ultimately agree to the Transaction Fees, where applicable, within each RFX.
By placing bids or offers within the Site or Service, Bidders must affirmatively acknowledge inclusion, consideration, and binding acceptance of applicable Polar Transaction Fees when submitting bids or offers.
Upon execution of definitive agreements resultant from use of Service within RFXs for which Transaction Fees apply, Polar will issue contracting Bidders invoices for previously established Transaction Fees, with payment terms aligned to those having been clearly stated and accepted by Bidder within associated RFXs.
Apart from RFX-specific Transaction Fees, there are no fees or costs associated with gaining and maintaining access to the Site and Service.
Except for invoiced payments that the Bidder has successfully disputed, all late payments of applicable Transaction Fees shall bear interest at the lesser of the rate of 5% per month or the highest rate permissible under applicable law, calculated daily and compounded monthly. Bidder shall also reimburse Polar for all reasonable costs incurred in collecting any late payments of Transaction Fees, including, without limitation, attorneys’ fees.
Polar sends text messages providing login codes for mobile access, login-links for web access, out-bid alerts and other direct messages sent to you for any RFX event that you register to bid or offer in.
In order to receive text messaging you must opt-in by registering your number with us when creating an account on the Site. A text message will be sent to you with confirmation of your registration.
Standard message and data rates may apply.
Polar has the right, but not the obligation, to monitor any activity and content associated with the Site and Service. Polar may investigate any reported violations of the Site policies or complaints and take any action that it deems appropriate (which may include, but is not limited to, issuing warnings, suspending or terminating service, denying access and/or removing any materials on the Site, including RFXs and bids/offers).
Buyer may place bids up until the auction is closed by the system. However, Bidder acknowledges that last second bids/offers may not be properly registered upon auction close. Polar encourages bids/offers to be placed well before the auction close time to ensure they are registered in the system.
In all cases Polar and its Customers reserve the right to determine the ultimate winner(s) (if-any) of any RFX or related pricing events.
Use of the Site is limited to parties that lawfully can enter into and form contracts as a result of activities on the Site under applicable law.
The Site may be used only for lawful purposes and in a lawful manner. You agree to comply with all applicable laws, statutes and regulations regarding use of the Site and any transactions conducted on or through the Site.
This User Agreement and all matters arising out of or relating to this User Agreement, whether sounding in contract, tort, or statute are governed by, and construed in accordance with, the laws of the state of New York, United States of America, without giving effect to the conflict of law’s provisions thereof to the extent such principles or rules would require or permit the application of the laws of any jurisdiction other than those of the state of New York.
You agree to indemnify and hold Polar, its subsidiaries, affiliates, officers, agents, and other partners and employees, harmless from any loss, liability, claim, or demand, including reasonable attorney’s fees, arising out of or related to (i) your use of the Service or Site in violation of this User Agreement and/or arising from a breach of this User Agreement and/or any breach of your representations and warranties set forth above and (ii) actual or potential transactions, communications, sales, disputes, interactions, or relationships between you and any other Bidder or Customer.
Polar grants a limited license to each user of this Site for bidding or offering on RFXs within the Site. This license expressly excludes, without limitation, any resale or commercial use of the Site, the collection and use of Customer information, or listings, or any data extraction or data-mining whatsoever, including without limitation the reproduction of contents found on the Site for any use other than considering or supporting potential bids or offers.
All content included on this Site, such as text, graphics, logos, button icons, images, and software, is the property of Polar, the Customer or other content suppliers and is protected by U.S. and foreign copyright laws and international conventions. As between you and Polar, the compilation (meaning the collection, arrangement and assembly) of all content on this Site and the Service are the exclusive property of Polar and its software provider and is protected by U.S. and foreign copyright laws and international conventions.
All software used on this Site is the property of Polar or its software providers and is protected by U.S. and foreign copyright laws and international conventions. The content and software on this Site may be used only as resource in enabling consideration of and participation within hosted RFXs. Any other use, including the reproduction, modification, distribution, transmission, republication, display or performance, of the content on this Site is strictly prohibited.
Polar, in its sole discretion, may terminate the right of any user to participate in sales conducted on this Site or to access the Site without notice for any reason.
To be effective, notices to Polar relating to this User Agreement, the Site or any transaction conducted as a result of the Site must be given in writing and must be sent to the intended recipient by registered letter, receipted commercial courier, or electronically receipted facsimile transmission (acknowledged in like manner by the intended recipient) at the following addresses:
Polar Energy Consulting, Inc.
13420 Reese Blvd West
Suite 215
Huntersville, NC 28078
PC_Operations@polarconsulting.com
Polar may change its address for notices by posting the new address on the Site.
Alvaro is an energy economist with over 25 years of experience in economic, technical, and policy analysis with expertise in renewable energy, decarbonization, and energy markets. Prior to joining Polar, Alvaro led Enel X’s global net zero consulting team, responsible for delivery of SBTI-target setting and decarbonization services to several Fortune 500 customers and their value chains. He has reviewed and supported 1000s of MWs of generation projects and power and certificate purchase agreements from multiple renewable energy types including solar, wind (onshore and offshore), hydro, biomass, and geothermal.
He joined Enel X from Daymark Energy Advisors, where he worked in a variety of areas including energy procurement, renewable energy project analysis and pro forma development, regulated rates and cost analysis, and analyses of energy and capacity market rules, prices, and performance.
Prior to Daymark, he was with the Massachusetts Department of Energy Resources and led the analytics group responsible for economic and technical analyses of energy policies, programs, and regulatory filings, including development of the statewide regulations for renewable portfolio standards, energy efficiency programs, and the RGGI carbon market. He also served on the state’s energy procurement committee alongside representatives from the state’s facilities’ office, the Attorney General’s Office, and other agencies.
Dr. Pereira is an experienced expert witness in regulatory proceedings involving energy markets, utility regulation and regulated rates, and renewable energy costs and benefits. He also has expertise in rate design and analysis, demand resources, and economic-impact modelling and forecasting. He holds a Masters in Transportation and Ph.D. in Regional and Urban Economics from Massachusetts Institute of Technology.
